Templates and forms
Use our template forms when you're providing references for ID passes or for security interviews
We have prepared these templates based on our authorised signatory training programme. If you want to vary the content, make sure that you do not amend the questions the letters pose but feel free to change the letters’ style or tone and remember that you should use your organisation's letterhead when preparing the letters. All are in Microsoft Word format so they can easily be edited.
For referees, not for the current employer.
Sponsoring company reference
For the current or most recent employer.
To verify details when an applicant has been self-employed.
Employment in family business reference
To verify details when an applicant was employed by their own family.
Employment agency reference
If your applicant's employment was with an agency.
Jobcentre Plus reference
If your applicant was unemployed.
If in a family business or self-employed and those businesses are no longer listed.
For personal references.
References from schools, colleges and universities.
To check any gaps of over 28 days in an employment record. One reference per gap is required.
Voluntary sector reference
If an applicant has spent time in the voluntary sector.
Internal transfer of staff form
Where an applicant holds an operational ID pass for a company, and wishes to transfer to another company or work for another employer at Gatwick Airport, then the Internal Transfer Form can be used in place of the required references or permission letter for the purpose of obtaining a new ID Pass.
Security interview form
It is the responsibility of the sponsoring company to conduct the security interview which is required for all pass holders including 1-5 day, 6-60 day, landside and full critical part pass holders.